Privacy Policy

1. Who we are

Elms Talent Group is a UK technology recruitment business. In this policy, “Elms”, “we”, “us” and “our” means Elms Talent Group. You can contact us at hello@elmstalentgroup.co.uk.

2. What information we collect

We may collect information you provide through our website forms, email, calls, CV submissions, employer briefings and recruitment conversations. This may include your name, contact details, CV, employment history, salary expectations, right-to-work information, role preferences, company details and message content.

3. How we use your information

• To respond to enquiries and manage candidate or employer relationships.
• To assess suitability for roles and introduce candidates to relevant opportunities.
• To help employers define vacancies and shortlist suitable candidates.
• To administer our website, improve our services and keep appropriate business records.
• To comply with legal, regulatory and contractual obligations.

4. Lawful bases

Depending on the context, we rely on consent, legitimate interests, contract steps, legal obligations, or another lawful basis under UK data protection law. For example, we may use legitimate interests to manage recruitment activity and consent where you ask us to contact you about opportunities.

5. Sharing information

We do not sell personal information. Where appropriate, we may share candidate details with prospective employers, but only in relation to relevant recruitment opportunities and normally after discussing the opportunity with you. We may also use trusted service providers such as hosting, email, CRM, form handling and file storage providers.

6. CVs and candidate data

If you submit a CV or candidate registration, we may retain it so we can contact you about relevant roles. You can ask us to update or delete your details at any time.

7. How long we keep information

We keep information only for as long as it is reasonably needed for recruitment, client management, legal compliance, dispute resolution or legitimate business records. Retention periods may vary depending on the nature of the relationship and the information involved.

8. Your rights

You may have rights to access, correct, erase, restrict, object to processing, request portability, or withdraw consent. To exercise these rights, contact hello@elmstalentgroup.co.uk.

9. Cookies

This website uses a cookie consent banner so you can choose which optional cookie categories to allow. See our Cookie Policy for details, or use the "Cookie Preferences" link in the footer at any time.

10. Security

We use reasonable technical and organisational measures to protect information. No website or email system is completely secure, so please avoid sending unnecessary sensitive information unless requested.

11. Complaints

If you are unhappy with how we handle your information, please contact us first. You also have the right to complain to the UK Information Commissioner’s Office.